Batch Invoicing: How it Benefits B2B Buyers and Sellers

Accounting automation in the B2B space is known to benefit the seller by speeding up collections and performing time-consuming tasks that are typically done manually. But batch invoicing is a feature that makes life simpler for buyers, too.

No matter what side of the transaction you’re on, batch invoicing offers speed, convenience, and a stronger buyer-seller relationship.

This blog explains how.

What is batch invoicing?

Batch invoicing is what it sounds like: it enables multiple invoices to be sent and paid at the same time.  Manual invoicing or working with an automation platform that doesn’t include batch invoicing costs you time and leaves your finance team vulnerable to mistakes. You are also complicating the payment process for your customers, making it harder for them to pay you on time.

How does batch invoicing benefit your B2B?

Saves time

Sending invoices one by one is a mundane process that takes you and your team away from growing the business. It is also prone to error – a recent survey conducted by the Institute of Financial Management found 39% of invoices contained mistakes. This hurts your company’s reputation and credibility and puts cash flow at risk by slowing down collections.

A few clicks of your mouse enable you to send multiple invoices in seconds with Bill360. No risk of sending duplicates or to an incorrect address. You can customize each one by attaching messages and documents, and even enable or disable card payments for the batch as well. This frees you and your team to focus on customers. And each email is easy to track, providing a clear trail that shows the date an invoice  was created, sent, opened, and by whom.

Faster payments

The longer it takes to send an invoice, the longer it takes your customer to pay. A manual invoicing process may require multiple touchpoints and approvals, and an invoice may sit in an inbox – or, if done manually, on someone’s desk – for days. Before you know it, one unsent invoice becomes a dozen. And you can’t blame customers for not paying invoices they never received.

Whether you’re billing someone for multiple purchase orders or services, invoices are sent all at once rather than piecemeal. You no longer have to wait for one to be approved before sending another up the chain. These invoices can be paid in batches as well, getting you paid in an instant when it used to take you weeks or months.

Scales with ease

The more invoices you need to create, the better. That means business is booming, and your company is beginning to grow. But manually sending out hundreds of invoices per day can overwhelm your team, especially if sent one by one.

Burnout is eliminated with batch invoicing from Bill360. Just check the box next to as many invoices as you want and hit send. That’s it. Multiple invoices are sent immediately and without any friction or stress on your staff.  You can enjoy rapid growth without worrying.

How does batch invoicing benefit your customers?

Your customers also have a business to run. Sometimes, it’s hard to keep track of which invoice is due when and to whom, especially if they keep sporadically popping into inboxes one at a time without any consistency.

Batch invoicing provides everything your customers need to pay you in full. Each invoice is itemized, and due dates and net terms are simple to find. If there is a question, customers can use their Bill360 portal to send you an instant message and get the matter resolved quickly. That way, your customers have what they need to pay on time.

Easier to budget

It’s difficult to make a budget when you’re unsure about which bills have been paid and which are outstanding. A customer may have paid an invoice you sent and thought they were done – only for a few more to tumble in one at a time. Even worse, they may not have set aside the funds to make the payments.

Receiving all the invoices at once gives your customers complete transparency into what they owe, why, and when it’s due. There are no surprises, making it easier for your customers to craft a budget, manage cash flow – and pay what they owe.

Flexible options

Organization is crucial to running an efficient and successful business. But it’s hard to keep your ducks in a row when juggling different invoices, with different amounts that have different due dates.

Batch invoicing lets customers set their own schedule within your net terms. They can choose whether to pay the entire batch or part of it. They can choose to pay some invoices with ACH and others with a credit card if they need some financial float. They can even schedule payments in advance, ensuring they won’t forget.

Benefit from Bill360’s batch invoicing

E-invoicing from Bill360 makes it simple to send accurate, customizable invoices in batches, saving you hours of time and getting you paid an average of 10 days faster while making it easier than ever for your customers to make prompt payments. It takes the stress off your employees and eliminates the risk of burnout as your company grows.

Watch our platform in action to see how easy it is to send batch invoices with Bill360.

FAQ

Do I have to send batch invoices?

No. Bill360 gives you the option of sending invoices in batches or doing so one at a time.

How does batch invoicing help my customers?

Batch invoicing makes it easier for your customers to pay all their invoices at once, enabling them to accurately manage cash flow and plan a budget.

Is batch invoicing difficult?

Absolutely not. With Bill360, you just check the boxes next to the invoices you want to send and click “send invoice email”. Two clicks of a button do in seconds what took hours to complete.